It may not be possible to anticipate every detail of a new construction, remodeling, or expansion data communications project. But with the right planning tools, you can conduct a thorough needs assessment that will inform your design-build planning and set you up for a more successful outcome.
Download your free data communications planning worksheet and checklist
Focusing on the following considerations ensures your data communications project is well-structured and meets all necessary requirements. These foundational steps are crucial for setting your project on the right path and minimizing surprises.
First, you should understand and be able to describe the purpose of your project. When defining your purpose, consider business and operational drivers, stakeholder needs and expectations, desired functionality and integration, and future growth plans. Then, take a moment to consider where you are today and what your vision for tomorrow is regarding your data communication infrastructure.
Prior to starting your data communications project, you should map out a clear vision with specific goals. Consider future data communication needs and the desired quality, reliability, and scalability. Consider all the devices supported today and within your growth plan, and keep in mind your timeline requirements and the available budget.
Next, outline the scope of your data communications project. Your project scope should be comprehensive and include applications, features, and services now and in the future. Consider measures for safety and security, WiFi, communications, and other systems to be integrated, as well as your plans for building automation and your needs for stability and versatility.
Now, define your project scope as it relates to the actual facility. Consider the areas to be remodeled, functionality & technology needed, civic/regulator restraints and historical elements, space, building codes, location, and availability of building architectural drawings. Consider possible hazards such as asbestos, lead, toxic mold, etc.
Describe the existing condition of all systems serving the area and affecting the data communication project. Consider data closets, cabling, electrical systems, building conditions, and potential hazards.
You should now have all the information necessary to create a detailed project timeline and establish a deadline. While making your data communication project timeline, identify important milestones and deliverables to monitor progress and ensure the project stays on track. Review and modify the schedule to address any unexpected changes or delays, and work closely with all stakeholders to maintain alignment and ensure clear communication throughout the project's duration.
It can be difficult to determine an accurate budget in the planning stages of your data communication project. However, armed with the above key objectives, a conceptual budget can begin to take shape and eventually turn into a contractual estimate.
Learn everything you need to know about budgeting and estimating in this blog post!
Once you have taken the above considerations into account, it’s time to move onto the data communications project checklist. The checklist is designed to help you accurately plan all structured cabling, WiFi, information outlets, safety/security, and BAS capabilities for each work area and equipment room involved in your data communication project. It offers actionable steps, ensuring no critical aspect of your data communication project is overlooked.
Here’s an overview of what’s included in the checklist:
By utilizing our 7 Key Data Communications Project Worksheet and Checklist, you can effectively plan your next data communications new construction, remodel, or expansion project.
If you need any further assistance with your data communications project, our experienced data communications team is here to partner with you every step of the way. We are Milwaukee’s most reliable and qualified low-voltage contractor and will take a strategic and consultative approach to your specific needs, budget, and vision before crafting an optimal solution. Contact us today!